Minutes of the Finance Committee
First United Methodist Church, Santa Rosa
Wednesday, February 8, 2017 - Carriage House
Present: Greg Roth (Chair), Jack Breglio, Mike Ferrel (Lay Leader), John DeGroot (a representative from Trustees), Chris Bowen, Marty Thompson, Tokasa Buinimasi, Peg Ferrel (Lay Delegate to Annual Conference), and Mary Brunet (Business Administrator).
Absent: Charlie Amezcua, Heather Young.
Greg Roth called the meeting to order at 7:00 p.m., beginning with a prayer and readings from Philippians.
Approval of Minutes
Minutes were approved via email prior to the meeting, and posted to the FUMC website.
New Member Jack Breglio introduced himself and the other members introduced themselves to him.
Greg reviewed the January financial statements. No 2017 budget has been adopted yet so the reports reflected 2016 budget figures. The pastors have received salary increases as approved at by the congregation, but no other salaries have changed until a budget is adopted. January total income was $77,589.49 compared to $83,606.11 in 2016. January expenses were $76,775.31 compared to $80,432.40 in 2016. A meeting tomorrow will prepare a forecast of expected income for 2017. The main checking account had a balance of $76,227.05 as of January 31 and the Operating Fund Balance was $52,217.67.
Request for Sierra Service Project Fundraiser
Marty moved and Peg seconded a motion to approve scheduling of a Pancake Breakfast fundraiser to be held the first or second Sunday in March. The motion passed unanimously.
Upcoming Budget Summit
The Budget Summit is scheduled for February 13. Since the last report on pledging there have been three new pledges. Eleven pledging units who pledged and paid in full last year have not yet re-pledged. It is anticipated that Heather and the stewardship group from last year will contact these folks to see if they will re-pledge.
Financial Controls Report
The new money counters are still being trained with the expectation that we will have six people who will rotate in responsibility. The Bank Reconcilliation reviewers plan is underway, but not yet in practice.
(New) Annual Report to Church Council from the Finance Committee
Chris moved and Peg seconded a motion that the Finance Committee Report to Church Council as submitted by Greg be approved. The motion passed unanimously.
The Finance Committee discussed and decided that it wants to establish a Stewardship Team (as described in the Annual Report) under the aegis of the Finance Committee and will seek volunteers for this group. The hope is that this can be discussed at next month’s meeting and the Team be presented to the Church council at its March meeting.
Mary will notify the Fijian ministry and the Preschool that they should make quarterly financial reports.
There should be an agenda item for the next meeting regarding the recruiting of more check signers.
The meeting was adjourned after a closing prayer by John DeGroot.
Next meeting: 7:00 p.m. March 8, 2017 - Carriage House
Respectfully submitted by Chris Bowen, Acting Secretary.