CHURCH COUNCIL Minutes
First United Methodist Church of Santa Rosa
Saturday, January 14, 2017
Paul O’Rear opened the meeting at 9:04am and led the reading of our Mission and Oneness in Christ statement.
Diane Jackson offered the opening prayer.
Approval of Minutes
Correction to November 2016 minutes: George Kemmerer did not make the suggestion that a vote be taken on purchasing an air conditioner. The minutes were approved with the correction.
Welcome of Fijian pastor
Pastor Blake formally welcomed Pastor Sekove Veisa and wife Litia. An installation service will be held February 12; 11:00am at Stony Point campus, 1:00pm at the Montgomery campus.
Pat Sanborn presented a report on the work of the iCare committee. Members of the committee are Scott Meidema, Sally Gearhart, Karen DeGroot, Linda Morrissey, Joy Guerber, Dolores Huyler, among others. The iCare ministry now has a designated bulletin board. The Stephen Ministry program may restart if enough congregants express interest in it. Currently the ministry is being advertised via word of mouth. It was suggested there be more advertisement.
Elizabeth Walton presented a report on the work of the Children’s Commission. Currently there are over 40 children in the database, most are at the Stony Point campus.
Elizabeth was commended for coordinating the number and variety of childrens’ activities over the past year; the most popular activity being Vacation Bible School. Other highlights: over past two years, more than 500 Blessing Bags have been prepared; VBS worked with the Fijian ministry collecting clothes and toys for victims of Fiji’s hurricane disaster; and children learned lessons on peace-keeping while sending Christmas cards to soldiers. Families are being asked to participate in programs and there has been positive feedback from the parents regarding this.
Goals for 2017: Diane Wikse and Elizabeth aim to develop partnerships with other local churches. In addition, they will be working more closely with the Fijian community.
Jacob Wilbur presented a report on the work of the Youth Commission. There are currently 20 youth in the database, with a weekly core group of two middle school members and five to six high school members. Twelve youth participated in last year’s SSP project. Jacob was commended for working well with youth. He shared highlights made during the past year: 1) there’s been more delegation of tasks to the youth; 2) the high school group has grown and there is now a core group; 3) the realization has been made that there is a need for greater outreach to youths’ families / a need for family ministry. Assistance with this outreach was offered by several committees: Hospitality, Creative Arts, Fijian ministry.
Goal for 2017 is to pair youths with adults.
Greg Roth presented the Financial report. Income came in under what was expected, and expenses were substantially lower than expected; overall FUMC ended 2016 with a budget surplus. The main reason for lower expenses was the delay of the Fijian pastor’s arrival. Recognition was given to Heather Young for spearheading the stewardship campaign. There was much assistance from others, including three pastor dinners. Appreciation was given to the Ferrels for their work in cooking/preparing the meals, as well as to the kitchen assistants.
Thomas Barnett presented the Trustee’s report. He stated that meetings are held on the last Monday of each month. New committee members are needed as several members’ terms are ending. Thomas will be stepping down as interim chairperson; Claudia Ward’s term is ending. Darrell Jurling will assume position of Vice Chair. During the past year, the following projects were completed: tree trimming at the Montgomery campus, completed under budget; installation of the replacement heating and cooling system at Montgomery, completed on target of the original bid. The Giffen road improvement project is not yet completed, but is being funded by a private donor in our congregation. Recognition was expressed for the congregants who stepped up this past year in supporting the much needed projects.
Goal for 2017: Trustees will be assessing both campuses and prioritizing what needs to be done.
Mary Brunet distributed an updated hard copy of the annual membership directory. A PDF version is available online.
The summit will be held at the Montgomery Campus, January 28th, 9:00am. Progress on the Discipleship Process Plan (Belong, Become, Be) will be discussed.
Homeless Ministries Task Force Update and Proposal - Action Item
Richard Peterson-Jones and Mike Ferrel presented. Request was made that we move forward with this action item. Since our last Church Council meeting, additional outreach was made via meetings with both our congregants and the Stony Point community. As a result of concerns raised in these meetings, changes were made to the previous proposal . There will be an advisory board consisting of representatives from FUMC, Catholic Charities, the Stony Point neighborhood, one of the Participants in the program and possibly a City representative. There will be a smaller group of 6 to 8 residents to start, possibly couples. There will be a designated on-site person 24/7 for a while. The design of the housing was modified including configuration of entryway, perimeter fencing and a Connestoga tent covering to make the appearance consistent. A Memorandum of Understanding with Catholic Charities is being negotiated containing management structure, rules/regulations and an exit strategy. The contract will be for a 90-day term, automatically renewing, unless FUMC and/or Catholic Charity terminates. It was re-iterated that insurance liability will be the responsibility of Catholic Charities. Expenses for water and power will be the responsibility of FUMC, and are expected to be minimal; sources for both are already in place. Further discussion ensued regarding reconciling with neighbors and congregants who have concerns about the project.
Paul O’Rear asked for a consensus vote on the Task Force’s motion to proceed with the proposal. The proposal was approved by consensus with no objections.
A request was made that each committee quantifies the number of people to which they minister.
Pastor Blake announced the passing of Ralph Guyon. A prayer was offered.
Pastor Sekove closed in prayer. Meeting adjourned at 11:17am.
Next Church Council meeting Saturday, March 11, 2017, 9:00am.